When you need a trustworthy copy of an electronic record to validate a transaction, satisfy litigation or to meet regulatory and audit requirements, will it be there?

Unfortunately, standards for the storage of digital information over long periods of time continue to change. Unlike records written to microfilm, digital records require a computer, an electronic storage system (tape, hard disk, optical platter, CD-ROM, DVD-ROM), and the appropriate software to be retrieved, viewed, printed, or otherwise used. Studies have shown that the total cost of ownership for digitally stored records continues to grow with time while simultaneously, the reliability of successfully retrieving these records diminishes. Additionally, because of equipment and standards obsolescence, digital data must be transferred from one generation of digital media to another and as a result, with each successive migration, the potential for data loss increases exponentially.

Diversify your records management and reduce your company's exposure with InfoImaging.

You can avoid much of the expense and hazard of digital-only records storage by microfilming critical business documents. SMI can convert paper or electronic input files to 16mm microfilm using the seamless Kodak i9620 Archive Writer. Electronic files can be uploaded to us via a secure FTP or VPN connection or we can scan paper documents in-house for electronic transfer to the i9620. All of the information included in the original record is captured in its complete context. These non-volatile microfilmed images can be accessed electronically to authenticate current and past activities such as online transactions, or to support audit activities triggered by regulatory or legal action. You can be assured of long-term access and retrieval. The Kodak i9620 Archive Writer is a high-performance peripheral that takes electronic files and produces high-quality bi-tonal images on Kodak 16mm microfilm. Southwest Micropublishing, Inc. is ISO 9000 and HIPAA compliant.

The advantages of using microfilm for records management preservation:

No matter what your business is, Southwest Micropublishing can help you manage your critical information better. With Kodak scanning, software, reference archive and media products, we can help you optimize critical operations, secure your electronic assets, prepare for disaster recovery, grow your e-business, and more. The Infoimaging concept from Southwest Micropublishing and Kodak is your turn-key solution to document management and retention.